Smarter Declarations Start Here: Introducing Smart Templates in CNS Customs

Repetitive customs declaration data entry slows teams down and increases risk. With Smart Templating, you can now save and reuse approved declaration layouts and data across shipments, reducing manual input and improving accuracy.

Templates can be shared by role or team, version-controlled, and fully audited, helping you work efficiently while maintaining compliance.

With CNS Smart Templating you can:

✔ Save and reuse declaration layouts and key data
✔ Share templates across teams with full version control
✔ Apply templates at any stage of the workflow
✔ Cut declaration times from minutes to seconds

Spend less time re-typing and more time submitting with confidence.

Repetitive data entry has long been a bottleneck in customs operations. It slows teams down, increases the risk of manual errors, and limits scalability in high-volume environments.

CNS Customs Declaration Management Software (CDMS) addresses this challenge with Smart Templates – a powerful capability designed to streamline declaration workflows while strengthening compliance and control.

Built for real-world customs operations

Smart Templates allow users to create, manage, and apply reusable data sets across every stage of the declaration process, including Header, Item, and Party screens. Frequently used data such as importer details, tariff codes, and product descriptions can be saved and reused instantly. Multiple templates can be created to support different customers, shipment types, or operational scenarios.

Whether you are handling repeat declarations or managing complex movements, Smart Templates remove the need to start from scratch.

Flexibility without disruption

Unlike traditional template tools, Smart Templates can be applied at any point during data entry.

Users can:

• Apply templates without losing in-progress work
• Merge data intelligently, with confirmation controls
• Undo or roll back changes if needed

This ensures flexibility without introducing operational risk.

Centralised control at scale

All templates are managed through a single, intuitive interface.

Teams can:

• Create, edit, duplicate, and organise templates
• Filter and sort large template libraries
• Access key metadata including ownership, version history, and last modified dates

This centralised approach allows organisations to scale template usage while maintaining full visibility and control.

Designed for teams, not just individuals

Smart Templates reflect how customs teams actually work.

Templates can be:

• Private to individual users
• Shared across roles
• Available organisation-wide

Managers can also define default templates that automatically load for new declarations, helping standardise workflows and reduce setup time.

All access is governed by existing CDMS role-based permissions, ensuring consistency with established security and compliance controls.

Full auditability and version control

Every template action is tracked.

CDMS provides:

• Complete version history for each template
• The ability to revert to previous versions
• Full audit logs covering creation, updates, and usage

This ensures transparency and supports regulatory compliance without adding complexity.

Faster processing. Greater consistency.

Smart Templates deliver measurable operational benefits:

• Reduced manual data entry across repeat declarations
• Faster processing times for high-volume workloads
• Improved data accuracy and consistency
• Standardised declaration formats across teams

By embedding repeatable structures into daily workflows, organisations can increase throughput without increasing risk.

A better user experience by design

Smart Templates are fully integrated into the CDMS interface.

Users benefit from:

• Clear visual indicators when templates are applied
• In-context guidance and tooltips
• A consistent experience aligned with the CDMS design system

The result is a more intuitive, modern workflow that supports both new and experienced users.

Performance without compromise

Smart Templates are built to perform.

• Fast load times with minimal impact on system performance
• Full compatibility with existing CDMS workflows and integrations
• Feature flags enabling phased rollout without disruption

This ensures organisations can adopt the capability quickly and confidently.

From data entry to intelligent workflows

Smart Templates are more than a productivity feature. They represent a shift towards configurable, user-driven customs operations.

By combining flexibility, governance, and performance, CNS CDMS enables organisations to move faster while maintaining full control over compliance and data quality.

Speak your language: tailored for your operation

Smart Templates can be positioned to match different operational needs:

• For Customs Brokers: Declaration Profiles that standardise entries and strengthen compliance
• For Freight Forwarders: Shipment Presets that accelerate high-volume processing and reduce rework

This dual approach ensures the capability aligns with how different users think, work, and measure value.